Effective meeting management is the backbone of any successful organization.

Detailed Workflow of MOM Software

Our MOM software is built to manage every phase of the meeting lifecycle, from pre-meeting notifications to post-meeting follow-ups. Here’s how it works in detail:

• Pre-Meeting Notifications: Before the meeting begins, all participants receive an automated email notification with details such as the meeting agenda, time, and venue. This ensures everyone is well-informed and prepared.
• Attendance Management: During the meeting, the system records real-time attendance. Those who are absent automatically receive an email summarizing key points discussed, so they stay updated.
• Responsibility Assignment: As discussion points arise, tasks are assigned to specific individuals with a clearly defined expected completion date and time. This ensures accountability and avoids ambiguity.
• Deadline Monitoring: If a task is not completed by the expected date, the system sends automated reminder notifications to the responsible individual, helping to prevent delays.
• Completion Notifications: Once a task is completed, the process owner receives a notification, enabling them to track progress without the need for manual follow-up.
• Comprehensive Summary: After the meeting, a detailed summary including all discussion points, responsibilities, and deadlines is automatically emailed to all stakeholders, promoting transparency.
• Follow-Up on Open Points: In the next meeting, the software automatically brings forward any open points from the previous MOM. These are discussed, and decisions are made either to close the point or carry it forward to the next meeting.

Benefits of Using MOM Software

The benefits of implementing MOM software are extensive. Automation of routine tasks such as responsibility assignment and deadline monitoring eliminate the need for manual tracking. This not only saves time but also improves overall efficiency. With a focus on accountability, every task is documented with a responsible person and a due date, reducing the chances of oversight.

Transparency is another key advantage. By keeping all stakeholders informed through comprehensive reports, the software ensures that everyone is on the same page. Efficient follow-up mechanisms highlight open points in subsequent meetings, ensuring that unresolved issues are addressed promptly. Moreover, the time saved from manual documentation allows teams to focus more on productive discussions and strategic planning.

Experience enhanced productivity, better accountability, and seamless follow-up with our comprehensive MOM software. Take your meeting management to the next level.